INSTRUCTIONS FOR ORAL PRESENTERS
BEFORE THE CONGRESS
All presenting author whose abstract is accepted for presentation must be a paid registrant in advance of the congress. If you have not registered for the congress, please click here to register online before 30 September 2019.
Please note that if you do not register by the stipulated deadline, your abstract will NOT be included in the programme.
PREPARING PRESENTATION
Click here to download sample PowerPoint slide.
PRESENTATION INFORMATION
Each presenter will be given 5 minutes for presentation & 2 minutes for Q&A. As our programme runs on a very tight schedule, we would appreciate it if you could keep to the allocated time.
There will be a room in-charge doing the time keeping for you.
LOADING OF PRESENTATION SLIDES
Presenters are required to save your powerpoint slides in a USB drive and hand it over to the staff in-charge at the respective session rooms during registration, coffee/tea or lunch time.
All PowerPoint presentations have to be handed in at least 1 hour prior to start of the session. There will be a technician available to assist you.
Power point slide format should be in 16:9 format.
Kindly remember when preparing your PowerPoint slides, that the font size should be large enough so that when projected it can be seen from the rear of the session room. Please also remember that your PowerPoint slide presentation should be prepared in a landscape format and NOT Portrait.
If combining video films with PowerPoint, please make sure to check it in the session rooms where your presentation is taking place during a coffee or lunch break prior to your session at least 1 hour prior to start of the session.
Please note that the congress computers in the session rooms are being supplied with Office 2013 (at least).
Although not recommended, you may present using your own laptop. In such a case, please confirm that it has a suitable HDMI output for external signal. Please check on the compatibility of your laptop in the session room where your presentation is taking place during the coffee or lunch break prior to your session, at least 1 hour prior to start of the session.
PLEASE BRING A HARD COPY BACK-UP OF YOUR PRESENTATION WITH YOU.
IMPORTANT NOTE FOR MACINTOSH USERS
In order to use MAC presentations on a PC compatible computer please note that you need to prepare it according to the instructions below, before bringing it to the respective presentation room:
Use a common font, such as Arial, Times New Roman, Verdana etc. (special fonts might be changed to a default font on a PowerPoint based PC).
Insert pictures as JPG files (and not TIF, PNG or PICT – these images will not be visible on a PowerPoint based PC).
Use a common movie format, such as AVI, MPG and WMV. MOV files from QuickTime will not be visible on a PowerPoint based PC.
Alternatively you may use your own Macintosh laptop computer. In such a case please provide it with a HDMI adaptor for external signal, advise the technician in-charge in the room about it as soon as you arrive and test it in the session room where your presentation is taking place during the coffee or lunch break prior to your session, at least 1 hour before the start of the session.
AT THE SESSION
All presenting author whose abstract is accepted for presentation must be a paid registrant in advance of the congress. If you have not registered for the congress, please click here to register online before 30 September 2019.
Please note that if you do not register by the stipulated deadline, your abstract will NOT be included in the programme.
PREPARING PRESENTATION
Click here to download sample PowerPoint slide.
PRESENTATION INFORMATION
Each presenter will be given 5 minutes for presentation & 2 minutes for Q&A. As our programme runs on a very tight schedule, we would appreciate it if you could keep to the allocated time.
There will be a room in-charge doing the time keeping for you.
- At the 3rd minute, a bell will ring once to inform you that you have 2 minutes left.
- At the 5th minute, the bell will ring twice to inform you that you should end your presentation immediately
- After the 5th minute, no presentation will be allowed to continue
LOADING OF PRESENTATION SLIDES
Presenters are required to save your powerpoint slides in a USB drive and hand it over to the staff in-charge at the respective session rooms during registration, coffee/tea or lunch time.
All PowerPoint presentations have to be handed in at least 1 hour prior to start of the session. There will be a technician available to assist you.
Power point slide format should be in 16:9 format.
Kindly remember when preparing your PowerPoint slides, that the font size should be large enough so that when projected it can be seen from the rear of the session room. Please also remember that your PowerPoint slide presentation should be prepared in a landscape format and NOT Portrait.
If combining video films with PowerPoint, please make sure to check it in the session rooms where your presentation is taking place during a coffee or lunch break prior to your session at least 1 hour prior to start of the session.
Please note that the congress computers in the session rooms are being supplied with Office 2013 (at least).
Although not recommended, you may present using your own laptop. In such a case, please confirm that it has a suitable HDMI output for external signal. Please check on the compatibility of your laptop in the session room where your presentation is taking place during the coffee or lunch break prior to your session, at least 1 hour prior to start of the session.
PLEASE BRING A HARD COPY BACK-UP OF YOUR PRESENTATION WITH YOU.
IMPORTANT NOTE FOR MACINTOSH USERS
In order to use MAC presentations on a PC compatible computer please note that you need to prepare it according to the instructions below, before bringing it to the respective presentation room:
Use a common font, such as Arial, Times New Roman, Verdana etc. (special fonts might be changed to a default font on a PowerPoint based PC).
Insert pictures as JPG files (and not TIF, PNG or PICT – these images will not be visible on a PowerPoint based PC).
Use a common movie format, such as AVI, MPG and WMV. MOV files from QuickTime will not be visible on a PowerPoint based PC.
Alternatively you may use your own Macintosh laptop computer. In such a case please provide it with a HDMI adaptor for external signal, advise the technician in-charge in the room about it as soon as you arrive and test it in the session room where your presentation is taking place during the coffee or lunch break prior to your session, at least 1 hour before the start of the session.
AT THE SESSION
- You are required to arrive in the session room at least 10 minutes before the session starts.
- Ensure that are you seated near to the front of the room with easy access to the stage.
- Please check the final programme to confirm the date, time, room and order of your presentation.
- Ensure that you keep to the time allocated to you, as it will cause disruption to sessions if you run over your allotted time.
- If there are any changes or corrections required to the presentation details, please let the Technician know as soon as possible.
